Design Coordinator

POSITION SUMMARY
Are you a long-time PBS fan?  Do you love beautiful design?  Are you an organization guru?  Come work for PBS Wisconsin, as our Design Coordinator: a multi-faceted position that acts as the primary design and asset coordinator for the PBS Wisconsin Design Department. Through project and process management, this position is the key to enabling the Design Department to efficiently create high-quality designs for PBS Wisconsin.  The position requires advanced skills in asset management, database creation and management, organizational skills and communication with a variety of stakeholders.  This position reports to the Creative Director under general supervision and works closely with content creators from across the entire PBS Wisconsin organization.

DEGREE AND AREA OF SPECIALIZATION
Bachelor’s degree required, ideally in Library and Information Studies, Project Management, Arts Administration, or a related field.

MINIMUM YEARS AND TYPE OF RELEVANT WORK EXPERIENCE

• A minimum of 2 years of experience required (3 preferred) managing projects and processes across diverse teams.
• Excellent interpersonal and communication skills, including evidence of ability to work collaboratively within and across organizations, and proactively keep projects on task.
• Strong planning and organizational skills with a memory for and attention to detail.
• Strong computer skills and ability to work with databases, spreadsheets, word-processing and online collaboration tools.
• Ability to maintain accurate schedules and records.

PRINCIPAL DUTIES

1. Coordinate Design Department work across the entire PBS Wisconsin organization by collecting, documenting and maintaining creative briefs and design requests.
2. Work with Creative Director and Design Managers to create, manage, and maintain a database system to track all design projects, timelines, and resource assignments.
3. Create, manage and maintain a digital asset management system including creating file organization structures, naming conventions, and tagging standards for all design assets. Work with Design staff to manage, tag, organize, and archive current and past design assets and projects.
4. Work with Design staff to facilitate print processes, including assisting with vendor research, gathering cost estimates, purchasing, tracking deliveries and processing invoices.
5. Manage, schedule, and handle invoice processing for freelance designers and photographers.
6. Schedule and manage agenda of Design Department meetings including scheduling presentations, conference rooms, coordinating catering, and managing AV needs.
7. Manage budget & fiscal responsibility for the Design Department. Work with Creative Director and Design staff to routinely monitor budgets and recommend course corrections.
8. Manage purchasing for the Design Department including the use of the departmental purchasing card and keeping up to date on University guidelines and rules. Collect receipts, allocate charges on purchasing websites, create, log and electronically send to accounting liaisons.
9. Arrange and organize travel for the Design Department, including tracking for budget and reporting purposes.
10. Manage Design Department office needs. Design and maintain organization of hard copy and electronic office filing systems. Maintain office space, equipment, and supplies as necessary.
11. Comply with both the UW and PBS Wisconsin code of ethics: https://www.wpr.org/wpr-ethical-guidelines
12. Effectively engage diverse perspectives and experiences in work products and in organizational interactions, and demonstrate respect for others in all workplace relationships. Support an equitable, diverse and inclusive work environment.

ADDITIONAL INFORMATION
Expected salary range for this position is $50,000 up to $60,000 for highly experienced candidates who exceed the qualifications.  Actual pay will depend on experience and qualifications.

HOW TO APPLY:
Apply online at https://jobs.hr.wisc.edu by 12/18/19.  The job number is 200954.  The following must be received for your application to be complete:  1) Resume; 2) A cover letter describing how your experience relates to the job duties and minimum and desirable qualifications.

As applicants progress to interviews, they will need to provide at least three professional references with titles, emails, and phone numbers (include at least one supervisory reference).

Questions? Contact: Erin Cook, PBS Wisconsin, 821 University Avenue, Madison, WI, 53706; 608-262-0477; [email protected].