Administration Project Manager

POSITION SUMMARY

The Administration Project Manager demonstrates strategic thinking, planning, and prioritization and serves as a hub for organizational project management. The APM coordinates across the organization to see that work gets done efficiently and meets expectations; is flexible, a good communicator, a teacher and diplomat, and has a facility for project management software and communication tools. They identify risks and dependencies that may delay or complicate a project by building and facilitating systems for effective planning, communication, execution, and on-time/on-budget delivery. The APM serves as a clearinghouse for decision makers so that appropriate decisions can be made about shared tools and resource allocation.

DEGREE AND AREA OF SPECIALIZATION

Bachelor’s degree preferred.

MINIMUM YEARS AND TYPE OF RELEVANT WORK EXPERIENCE

1. 4 or more years experience managing complex projects in a professional environment
2. Excellent project management skills including effective use of project management tools
3. Strong organizational skills; the ability to effectively prioritize work and change focus quickly while maintaining accuracy; work efficiently; and pay attention to detail. Demonstrated ability to be proactive, work independently and work in teams.
4. Ability to work on and effectively manage multiple projects and multiple aspects of a single project, from conception to completion.
5. Excellent verbal, written, and interpersonal communication skills. Experience with communication tools appropriate for project management.

NOT REQUIRED BUT DESIRABLE QUALIFICATIONS

1. Experience building project budgets and implementing effective workflows.
2. Formal project management certification or training.
3. Experience in non-profit projects, events, and project management
4. Experience in media organization responsible for content creation and distribution.
5. College degree with emphasis in project management, business or arts management or digital media.

PRINCIPAL DUTIES

Project Management Hub — 45%
1) Serves as the organizing hub for TV unit managers to learn and share, and to focus on problem
solving, and refining and standardizing systems and solutions.
2) Serves as organizer and “air traffic control” for select teams including the TV Supervisors group; providing research and support and tracking goals, tasks, and timelines.
3) Takes lead on building and sustaining the TV Project Management database helping teams to keep information up to date including designing accessible data views that support prioritization, resource planning, and meeting deadlines.
4) Tracks project management best practices including benchmarking comparable PBS stations. Recommends management policies, standard tools, and practices to be implemented at the direction of TV Leadership. Supports development of staff learning with these tools and practices.

Direct Project Management — 40%
5) Serves as project manager for select initiatives including coordinating with partner organizations by organizing communications, scheduling meetings, meshing of timelines, project deliverables, and grant management.
6) Facilitates the estimation of project costs, resources and time required to complete the assigned phase of a project and monitors activities.
7) Works across the organization to build teams that identify and implement new tools or changes to existing tools for project management including software, file storage and nomenclature, communication strategies and processes.

Planning and Strategy — 15%
8) With Senior Staff, facilitates building project objectives, scope, plans, priorities and deadlines.
9) Coordinates with Executive Assistant to support station strategic and operational planning and communication.

SALARY
Minimum $53,000 depending on qualifications

ADDITIONAL INFORMATION

Expected salary range for this position 53,000 to 59,000. Actual pay will depend on experience and qualifications.

The occupant of this position is expected to comply with the Ethics for PBS Wisconsin Staff found at pbswisconsin.org/about/ as well as the UW Madison Code of Ethics.

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship on or before the effective date of appointment.

HOW TO APPLY

Please submit a resume and cover letter detailing how your experience and skills relate to the Minimum Years and Type of Relevant Work Experience, and the Not Required but Desirable Qualifications listed for this specific position. Please also include a list of 3-4 references, with 1 being a current or past supervisor. Please note that we will not be contacting references without notifying you beforehand.

Apply online at https://jobs.hr.wisc.edu by July 25, 2021. The job number is 236590.

Questions? Contact: Kate O’Connor, PBS Wisconsin, 821 University Avenue, Madison, Wisconsin 53706, (608) 262-5221, [email protected].